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University of Huddersfield Archive
This collection contains the records of the work and activities of the University of Huddersfield and its predecessor institutions back to its foundation in 1841. The initial purpose of the organisation was to give the opportunity of a basic education to the young men of the local community, and this remit has expanded over the years to the current status of the organisation, that of a fully fledged university offering undergraduate and postgraduate education and research opportunities on a local, national and international scale.

In the Academic Administration section, records of students academic and scholarly activity is documented. Student timetables, attendance and progress reports, scholarship and exam registers, prize records and records of qualifications awarded are all contained within this section. Many early records still exist, although some series contain gaps in the early part of the 20th century.

Governance and Corporate Performance records reflect the decision making apparatus of the university. The Governance section includes the minutes of the University Council and Senate, and the Teaching and Learning Committees, which determine strategy and policy across the organisation, and at a local level, the minutes of the School Boards (the evolution of the organisation of teaching different subjects is explained in their descriptions). Annual Reports and Strategic and Corporate Plans contain a record of the long term planning for the institution, and the legal and statutory requirements of inspection and reporting are also contained in this section.

The correspondence in to and out from the institution describe issues of importance to staff, students and stakeholders, from the sponsor employers of the early days of the Technical College, to the partnerships with other educational and industrial organisations in the late 20th century. Internal memos reflect the types of educational and policy information circulated for the notice of staff, and the papers of the senior officers of the institution show the day to day work and more in depth projects undertaken to develop the institution's reputation and educational influence over time.

Another core section of activity is the recording of students of the institution, and their associated academic and scholarly activity. Student timetables, attendance and progress reports, scholarship and exam registers, prize records and awards of qualifications conferred are all contained within the Academic Administration section. Student records themselves have their own section, and contain a varied amount of information about the student and their background dependent on the period in which they enrolled. These records are subject to Data Protection legislation, and researchers can make a Subject Access request. Records are opened on the assumption of the age of the youngest student being 16, and adding a closure period to their 100th birthday, which means a rolling closure for 84 years. The records in the Teaching and Learning section cover the academic planning and operational side of the institution at a local level. Divided by school, in addition to the School Board minutes there are exam and module assessment board minutes, course proposals and handbooks (incomplete), course and school publicity leaflets and school administration files by subject.

The Marketing and Communications section may be of particular interest to researchers wanting to know more about the life of the institution and its ways of working and communicating information to staff and students. It contains an almost complete run of institutional prospectuses, which in the early days included a lot of published information about prize winners, exam results and scholarship programmes, as well as the courses running semester to semester in the College. Newspaper cuttings cover the period 1880s-1920s and then the 1920s - 1990s and are also fairly complete. Focusing mainly on the local press they show both the academic and social side of the institution. Research reports cover the annual research activities of academic staff, and there is also a set of staff newsletters which is fairly complete from 1967 - 2010s.

In addition to subject files contained in the Library and Archive section, there are early library catalogues and a special collection of books from the Mechanics Institute library. The Events section covers significant university events such as the installation of the senior officials to royal visits, and the public events those of an important nature to the history of the college, such as anniversaries. Records of the University Press and it's published output are also contained within the records, except for journal articles and papers which are contained in the e-prints repository: https://eprints.hud.ac.uk/

The photographic and AV collection contains photographs of buildings, staff, students and events and many of them have been digitised. There is also a significant amount of video material of graduations and significant events. The day to day business of the institution, development of the campus and turnover of staff and equipment is recorded in the Estates, Finance and HR sections.

Researching University History
The following are good sources of information amongst the records:.
• Governors Minutes – As with most organisations, the big decisions are reflected in these minutes. Information about staff and subjects are usually found in the Class Committee books (later Board of Studies/Academic Board/Teaching and Learning). The college was in control of the LEA and its Education Committee between 1903 and 1970, when the Polytechnic was formed and Governors returned to control. School Board records document departmental changes, and are held with School records.
• Student Records - We have student records from the 1860s, in a patchy way until the 1930s when we have really detailed admissions forms. We have indexes to registers from the 1890s-1910s. Student registers can be read in conjunction with Scholarship Registers and Attendance Records.
• Full Course Timetables – These are a great set of records that set out the weekly timetable for students depending on their course. They run from the 1895-1949.
• Calendars and Prospectuses – 1884 – Present: Early, till 20s contain a calendar with important dates to the institution then prospectus type information for all subjects, lists of student exam and scholarship winners, and next year’s scholarship questions. The Principal’s Reports were bound into these 1880s-1920s.
• Annual and Principals Reports 1840s-1970s: A yearly view from the top on the events, activities and research going on within the college. Good reference source.
• Correspondence: Patchy, as much of it is very mundane, but then there are some gems, so worth looking around particular events or dates in history, e.g. FWW. Incoming and outgoing from the Principal and Secretary’s offices.
• Press Cuttings – 1870s-1920s, then 1947-Present: These cover all kinds of stories about the development of the university and campus, student-y type stories and what students and staff are up to research wise.
• Newsletters – 1969 – Present: We have a pretty good and fairly complete over a long period set of staff newsletters.
  • HUD/AP

    Managing academic administration records Subfonds

    1863-2017
    This function administers the academic progress and success of students involved with the institution. This includes timetabling of subjects, monitoring attendance and progress, administering exams and scholarships and the prizes and awards obtained by graduating students. Major runs of records cover the period of the Technical College, but are patchy during other time periods.

    Before the emergence of the College of Technology in 1958, all of these functions would be controlled across the entire institution, whilst post-1958, activities in series 1-3 (where they still exist) would be the responsibility of the School or Department administering the course, whilst recording of series 4-7 would be handled by what is now Registry.
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  • HUD/ET

    Managing the estate and facilities Subfonds

    1920s-1990s
    The Estates department manage the physical buildings across campus, including planning and overseeing building works by third party contractors, and all the drawings and associated building plans. There are also records relating to the equipment and stock acquired for various parts of the university. As well as managing the physical estate and maintenance, their support staff ensure the delivery of stock and supplies across campus, managing waste removal and setting up rooms for events and activities.
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  • HUD/FN

    Managing financial records Subfonds

    The financial management of the institution has been carried out very differently over the course of its history, and this is reflected in the financial records that have been retained. In the early days, records show the institution being run on a subscription basis, and subsequently membership based model, before the more familiar method of payment by course was introduced.

    Some records cover the financial day to day running of the institution, and the payment of staff. There are also records of relief given to students in the form of prizes and scholarships, and the management of their fees toward their course of study.
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  • HUD/GV

    Managing governance and corporate performance records Subfonds

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  • HUD/HR

    Managing staff records Subfonds

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  • HUD/LB

    Managing information resources records Subfonds

    1880s-Present
    As one of the University's supporting services, Computing, Library and Archives provide information support and skills to both students and staff in both teaching and research fields. This section contains the working files of all these sections, an internal newsletter series, and the original catalogues and libraries held by the institution in the 19th century.
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  • HUD/MK

    Managing marketing and communications records Subfonds

    1880s-2010s
    This section describes the way the organisation communicates both internally and externally amongst staff, students, partners and the public. This includes a large set of prospectuses detailing the kind of courses that could be studied, copies of the research reports used to publicise ongoing work by academics, both produced annually. There is also a series of promotional material and ephemera sampled from material across the university (Course and School specific material can be found under each School in the Teaching and Learning section HUD/TC

    There is also a wide ranging set of newspaper cuttings dating back to the late 19th century covering both the academic and social life of the institution, and a set of staff newsletters dating back to the mid-60s.
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  • HUD/PT

    Managing photographic and audio-visual records Subfonds

    The photographic collection contains photographs collected by the institution for a number of purposes. Firstly, to record the nature of life at the institution and secondly for promotional and publicity purposes.
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  • HUD/SR

    Managing student records Subfonds

    1860s-2000s
    Student records make up about a quarter of the whole university archive at present, and contain a wealth of information about the background and motivation of students who studied with the institution. The type of information contained within the student record depends on the time period in which they enrolled. Early records are fairly basic, and may just record fees and the final result.

    Later records contain more information about the background and lives of the students, from their family to their employer, and overall progress and results across their course.
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  • HUD/ST

    Managing student services records Item

    For the records of the Student Union and its preceding bodies, see HSU - Huddersfield Student Union Archive.
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